Customs Clearance Export, Export Declaration Across the Netherlands
We handle the export declaration for airfreight shipments to any destination worldwide. As an authorized consignor, we can issue T2L documents ourselves and have export shipments depart under customs supervision directly from our location.
An export declaration is mandatory for goods leaving the European Union. Without a correctly issued and confirmed export declaration, the shipment cannot be loaded aboard. This is especially critical for airfreight: airline cut-off times are strict. We manage the entire export process under our own authorization, for airfreight from Schiphol and nationwide road freight export.
Aircargo.nl is AEO-F certified and holds the Authorized Consignor (ACR) and Authorized Consignor Proof of Union Goods (ACP) licenses. This means we can dispatch export shipments under our own responsibility and issue T2L documents without customs physically being present at the departure point. For you, this means shorter turnaround times and proven reliability in your export process.
The Export Process in Four Steps
From Document Validation to Proof of Export
Documents and Compliance Check
Preparing the Export Declaration
Submitting and Confirming
Proof of Export
What We Handle for Your Export Shipment
- Electronic Export Declaration via DMSWe file declarations under our own authorization, with direct or indirect representation — also for clients outside the EU.
- Certificates of Origin and Preferential CertificatesEUR.1 for preferential destinations, A.TR for Turkey, invoice declaration (REX) for approved exporters.
- Preparation of T1 and T2 Transit DocumentsFor transit under customs supervision within or through the EU: T1 (non-Union goods) and T2 (Union goods).
- Own Issuance of T2L and T2LFWe have the authority to issue T2L and T2LF ourselves — with ACP authorization you prove the Union goods status without a customs office’s intervention.
- Sanctions and Dual-Use ComplianceWe screen for sanction countries, dual-use licenses, and export controls — particularly relevant for electronics, machinery, and chemical products.
- Proof of Export for VAT (0% Rate)For airfreight exports, we close the declaration after departure so you have valid proof of export for your VAT records.
With our ACR (Authorized Consignor) and ACP (Authorized Consignor Proof of Union Goods) licenses, export shipments under customs bond can depart directly from our location or yours. Customs do not need to be physically present for seal control. This is a major advantage for time-critical airfreight and large volumes.
Which Documents Do You Need for Export?
Commercial Invoice
With correct customs value, currency, Incoterm, and goods description — matches your sales records.
Packing List
Number of packages, gross and net weight, dimensions, possibly UN numbers for hazardous materials.
Certificate of Origin
For preferential tariffs in the destination country: EUR.1 (most free trade agreements), A.TR (Turkey), Form A for APS countries, or REX declaration.
Export Permit (if applicable)
Required for dual-use goods, military equipment, and specific chemicals — we verify if this applies.
Product-Specific Certificates
Separate certificates apply for plants and plant products, animal products, or CITES species.
Your EORI Number
Mandatory on the export declaration as exporter identification.
Preferential Origin: Reduced or No Import Duties for Your Customer
Many export destinations have trade agreements with the European Union. For the most common ones like the United Kingdom, Switzerland, Japan, Singapore, Canada, Vietnam, and South Korea, your goods can be imported duty-free, provided you can prove the goods meet origin rules. We prepare the correct certificate of origin, verify whether the goods comply, and advise you on the correct wording for an invoice declaration.
Proof of Export for Your VAT Return
You may invoice an export shipment outside the EU at 0% VAT. The tax authorities require proof that the goods have actually left the Union. The 'Goods Exit' message from the Customs system (ECS) serves as valid proof. We send you this message by default after confirmation of departure, so your VAT record is complete.
Cut-off Times and Collaboration with Airfreight Agents
For airfreight, airline cut-off times are binding: missing them means delay until the next flight. We coordinate our declaration with the airline cut-off so your shipment is MRN-confirmed and on board on time. Combine our customs and airfreight services and you have a single point of contact for the entire journey.
Export customs by country AEO
Pick a destination country for export customs requirements, T1 and proof-of-origin documents.
Popular destinations
Frequently Asked Questions About Export Handling
From which locations can Aircargo.nl prepare an export declaration?
For airfreight export we handle the export declaration at Schiphol. For road freight or sea freight we can prepare the declaration from any location in the Netherlands. Our ACR license allows shipments to depart under customs bond directly from your location or ours.
What is an MRN number?
The MRN (Movement Reference Number) is the unique number Customs issues after accepting your export declaration. This number travels with the shipment and is needed to link the ECS message 'goods exit' after physical export.
What is an EUR.1 certificate and when do I need it?
An EUR.1 is a certificate of origin which allows your buyer in the destination country to benefit from a preferential (reduced or zero) import duty rate. It’s used for most EU free trade agreements. For shipments under €6,000, an invoice declaration is often sufficient.
When is a T1 or T2 needed?
A T1 is a transit document for non-Union goods transported under customs supervision within or through the EU. T2 is the same for Union goods. Both require a security deposit, which we arrange under our CGU license (continuous guarantee).
Can Aircargo.nl export on behalf of a client outside the EU?
Yes. For clients outside the EU, we act as indirect representative. We submit the export declaration in our name but on your account. We sign a written power of attorney beforehand for this.
Ready to Prepare Your Export Shipment?
Share your export data and we will get back to you within 4 hours with a fixed price for customs clearance. Optionally combine with air freight or road transport for a door-to-door rate.