Customs Clearance Pharmaceuticals: HS Codes, Certificates, and Permits
Our team coordinates the complete customs clearance for Pharmaceuticals. From classification and HS codes to permits, certificates, and declarations. AEO-F certified under permit number NL AEOF 0002440.
Importing and exporting Pharmaceuticals involves many steps. An incorrect HS code, missing certificate, or forgotten preferential origin document can cause delays, additional charges, or denial by Customs. Aircargo.nl has daily experience with Pharmaceuticals and knows the specific pitfalls and permits applicable to this type of goods.
On this page, you will see the key customs aspects of Pharmaceuticals: typical HS code examples, import duty indicators, required certificates, and the Aircargo.nl permits that provide the most benefits for these goods.
Customs Considerations for Pharmaceuticals
Pharmaceutical shipments are subject to strict regulations on multiple fronts. Customs requires GMP and GDP-compliant distribution licenses; the IGJ (Healthcare and Youth Inspectorate) oversees product specifications; and narcotics or psychotropic substances require an opium law permit from the CIBG. Temperature excursions are grounds for rejection — ensure comprehensive documentation for the entire chain.
HS Code Examples for Pharmaceuticals
Chapter 30 — pharmaceutical products: 3004.90 other medicines, 3002.41 vaccines, 3006.30 diagnostic reagents. For clinical samples: 3002.12. Importers of medicines are subject to stricter TARIC controls than supplements or medical devices (Chapter 90).
Our customs specialists classify your shipment based on product description, composition, and use. For ongoing shipments, we can apply for a Binding Tariff Information (BTI) — valid for three years and legally binding.
Import Duties and Taxes
Most medicines are subject to 0% import duties in the EU under the Pharmaceutical Tariff Elimination Agreement. Medical devices and non-prescription supplements may incur 2–6% duties. VAT in the Netherlands: 9% for medicines, 21% for cosmetics and supplements.
We calculate your exact amount due in advance based on customs value, origin, and any preferential trade agreements. Under our Deferred Payment Authorization (DPO), import duties and VAT can be settled collectively.
With our TST license, we can store pharmaceutical shipments in temporary storage with suspension of duties and VAT for up to 90 days — for example during batch release by your own quality department. Our CWP (customs warehouse) is suitable for longer-term inventory management. ACE (Authorized Consignee) allows direct transfer to our controlled environment without delay at Schiphol.
What to Expect During Inspection
Limited physical inspections by Customs on imported medicines — due to contamination risk. Administrative checks on origin, MAH (Marketing Authorization Holder), and batch registration do take place. Our AEO-F status ensures minimal intervention.
Popular origins and destinations for Pharmaceuticals
Frequently Asked Questions about customs clearance of Pharmaceuticals
What do I need to start the customs clearance for my shipment?
You provide the commercial invoice, packing list, and Air Waybill. We validate that all product-specific certificates are present and prepare the declaration under our AEO-F authorization.
How do you determine the correct HS code?
We send you a brief intake requesting product description, photos, and composition. Based on that, we determine the correct TARIC code (10 digits) or GN code (8 digits for export) and identify any preferential tariffs under free trade agreements.
How long does customs clearance take?
With a correct and complete declaration, clearance usually occurs within a few hours at Schiphol. For AEO-F certified declarations, the likelihood of Code 10 (clearance without further checks) is demonstrably higher. In case of a physical check, Customs aims for a response time of 120 to 150 minutes.
Can I pay import duties collectively?
Yes. Under our Deferred Payment Authorization (DPO), import duties and VAT can be paid collectively—monthly instead of per shipment. This offers a direct cash flow advantage for regular import flows.
What if I am not established in the EU?
We offer both direct representation (for EU-based customers) and indirect representation (for clients outside the EU) under our authorization as a customs broker. Read more on our representation page.
Ready to customs clearance for your Pharmaceuticals?
Send us your shipment details for customs clearance of Pharmaceuticals. We respond within 4 hours with a fixed price.