Machines & parts air freight from United States to Brazil

Why machines & parts by air freight?

Machines and industrial parts are heavy and large — not the first association with air freight. Yet air freight is often the best choice for this type of goods, for three reasons:

1. Downtime costs more than transport — A production line halted due to a defective part often costs €5,000–50,000 per day in lost revenue. The extra cost of air freight versus sea freight is then negligible.

2. Value versus weight — Precision parts (CNC tools, hydraulic pumps, servo motors) have high value per kilogram. The air freight rates are reasonable relative to the value.

3. Time-critical projects — For installations, commissioning or repairs where technicians are waiting, delays are unacceptable. Air freight guarantees certainty about arrival time.

Exporting to the United States

The US is the world's largest importer and a top destination for Dutch exporters. Schiphol offers daily direct cargo flights to New York (JFK), Los Angeles (LAX), Chicago (ORD), and Atlanta (ATL), with a flight time of approximately 9 hours. Due to the extensive options, air freight rates to the US are generally competitive.

US Customs & Border Protection (CBP)

US customs requires a correct Airway Bill, commercial invoice, and packing list for every shipment. For shipments over $800, a formal customs entry (ISF filing) is mandatory. Electronics, pharmaceuticals, and dual-use goods may require additional permits, such as an EAR export license or FDA registration of the manufacturer.

What you need to know

• Lithium batteries are subject to IATA DGR regulations — always notify in advance
• Certain goods fall under EAR (Export Administration Regulations) and require a BIS license
• The US does not charge VAT but does impose customs duties — your buyer pays these upon import
• ISF 10+2 filing is mandatory for sea freight; for air freight, AMS (Advance Manifest System) applies

Aircargo.nl handles all export documentation for shipments to the US and has established relationships with US customs agents at all major hubs.

Importing from Brazil

Brazil is a top producer of agricultural commodities: soy, sugar, coffee, citrus, and meat. In addition, Brazil exports aircraft parts (Embraer), machinery, and petrochemical products. Air freight from Brazil mainly involves high-value or time-sensitive goods: fresh fruit juices, pharmaceutical raw materials, aircraft parts, and precious stones.

Import duties & documentation

Standard EU import duties apply when importing from Brazil into the EU. The EU-Mercosur trade agreement (under negotiation) is expected to reduce tariffs on many Brazilian products. Certificates of origin are mandatory when claiming preferential tariffs.

US as a Crosstrade Hub via Schiphol

Schiphol is one of the few European airports with a fully equipped customs bonded warehouse, allowing goods from the US to transit via AMS directly to Asia, the Middle East, or Africa without a formal EU import procedure. This makes the US–Schiphol route particularly suitable as a crosstrade hub for multinationals organizing their European distribution through the Netherlands.

Aircargo.nl coordinates US crosstrades for clients in sectors such as pharma, aerospace, and tech, managing the entire transit — including handling, documentation, and onward carriage — from a single point.

Points of attention for machines & parts

Weight and dimensions

Machines and heavy parts often exceed standard air freight dimensions or weights. Shipments over 500 kg per piece or with oversized dimensions require special freighter flights or positions on a cargo aircraft. Aircargo.nl has access to freighters from KLM Cargo, Lufthansa Cargo and other carriers for oversized cargo.

Detailed packing list

Machines generally have a complex composition: multiple parts, materials and values. A detailed and accurate packing list is essential for customs clearance, especially for destinations with high import duties on capital goods (India, Brazil).

AOG situations

When a mechanical production process stops due to a defective part, every minute is precious. Aircargo.nl has a 24/7 AOG desk for time-critical machine parts — from booking to delivery on the production floor.