Machines & Parts by Air Freight to Canada

Why ship machines & parts by air freight?

Machines and industrial parts are heavy and large — not usually the first thing that comes to mind for air freight. Still, air freight is often the best option for these goods for three reasons:

1. Downtime costs more than shipping — A production line that is down due to a failed part often costs €5,000–50,000 per day in lost revenue. The extra cost of air freight versus sea freight is negligible in comparison.

2. Value versus weight — Precision parts (CNC tools, hydraulic pumps, servo motors) carry a high value per kilogram. Air freight rates are reasonable relative to their value.

3. Time-critical projects — For installations, commissioning, or repairs when technicians are on standby, delays are unacceptable. Air freight guarantees arrival time certainty.

Exporting to Canada

Canada is one of the Netherlands’ main trading partners outside the EU — under the CETA trade agreement, virtually all Dutch goods benefit from preferential or zero-tariff import rates. Schiphol offers direct cargo flights to Toronto (YYZ) via Air Canada Cargo and KLM Cargo, and frequent connections to Montreal (YUL) and Vancouver (YVR). Cargo-to-cargo transit usually takes 8–12 hours.

Customs & Regulations

The Canadian customs agency (CBSA) operates with the CARM system (CBSA Assessment and Revenue Management). Importers need a Business Number and a CARM Client Portal account. For most shipments, a commercial invoice, packing list, and—when applying CETA rates—a statement of origin or preparer’s declaration are sufficient. Health Canada and CFIA registration requirements apply for food products, medical devices, and cosmetics.

Practical Tips

• Always include “CETA Statement of Origin” on your invoice for preferential import — this can reduce tariffs by 100%
• Account for provincial sales tax differences (GST/HST/PST) when pricing
• Both English and French labeling may be required for consumer products in Quebec

Aircargo.nl works with dedicated agents in Toronto and Montreal and manages the entire documentation chain—including CETA certification—for optimal transit.

Key considerations for machines & parts

Weight and dimensions

Machines and heavy parts often exceed standard air freight size or weight limits. Shipments over 500 kg per piece or with oversized dimensions require special freighter flights or dedicated space on cargo aircraft. Aircargo.nl has access to freighters from KLM Cargo, Lufthansa Cargo, and other carriers for oversized cargo.

Detailed packing list

Machines typically have complex assemblies: multiple parts, materials, and values. A detailed and accurate packing list is essential for customs clearance, especially for destinations with high import duties on capital goods (India, Brazil).

AOG situations

When a machine production process stops due to a broken part, every minute counts. Aircargo.nl operates a 24/7 AOG desk for time-critical machine parts — from booking to delivery on the production floor.